Updating our files letter
Only your full name, title, department, and telephone extension will appear. Memorandum TO: FROM: DATE: SUBJECT: Update on information request Several employees still have not returned the personnel information update form.
These forms were due in the employment office by Friday of last week.
Even with telephones and the Internet, it is still sometimes necessary to send an old-fashioned letter for business purposes.
Updating your business account records with a letter is effective, as letters are less likely to be forgotten (like phone calls) and less likely to be ignored (like emails). If you need to update your records with a letter, follow a few tips to make sure you cover all your bases.
If you are changing your address, address your letter to "customer records." If you are unsure which department should handle your request, call the company and ask before addressing your letter, or look up the information on the company's website.
Include the date at the top of the letter, both for the company's records and your own personal records.
Any matter that requires a humble and polite appeal can be put forward using a request letter.However, if your letter is to inform the recipient of your business relocation, you should provide the new business location and address. Finish on a positive tone and sign the letter with your full name.Memorandum TO: FROM: DATE: SUBJECT: Company directory and personnel files update We are in the process of updating our inter-company directory and personnel files.[Subject: Normally bold, summarizes the intention of the letter] -Optional- Dear [Recipients Name], Please replace my address in your insurance records.We have sold our previous house at 120 Main Street in Tampa and are moving into a new house at 333 Spring Street.
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I also request you to update my credit report with this account closure information.